6 Small SharePoint Features That Quietly Save You Hours (Microsoft 365 Tips)
Looking for practical SharePoint and Microsoft 365 tips that actually save time?
In this video, we walk through 6 quick, real‑world tips using a realistic SharePoint site (Mapleworks) to show how small teams can work smarter—without new tools or complex setup.
You’ll learn how to:
✅ Replace old SharePoint alerts with modern List Rules
✅ Create custom list forms for cleaner data entry
✅ Use a simple Copilot slash ( / ) trick to summarize files faster
✅ Pin important documents to the top of a SharePoint library (and Teams!)
✅ Share files more securely with better link settings
✅ Edit SharePoint lists like Excel using Grid View
These are small features, but they add up to hours saved over time—especially for small businesses and teams using SharePoint and Microsoft 365 every day.
👉 If you’re modernizing SharePoint, moving away from legacy features, or just want faster workflows, this video is for you.
💡 Used in our real demo environment from our Microsoft 365 course.
👇 Drop your questions in the comments – we read them all.
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#SharePoint,#Microsoft365,#SharePointTips,#M365Tips,#SmallBusinessIT,#ProductivityTips,#MicrosoftCopilot,#SharePointLists,#ModernSharePoint,#WorkflowAutomation,#TeamsAndSharePoint,#DigitalWorkplace,#KnowledgeManagement,#CopilotForMicrosoft365
Why Your AI Sounds Like a Robot (And How the Pros Fix It)
What is the best way to get natural results from AI? The most effective method for high-quality AI output is the Meta-Prompt Method, which provides a structured framework of Role, Task, Context, Format, and Constraints. This ensures the AI understands your specific business goals and brand voice before it generates content. If you’ve tried using […]
How to Clean Up Your SharePoint Library Using Copilot (Step-by-Step Guide)
Tired of a messy SharePoint document library? 😩
In this video, you’ll learn a simple but powerful way to clean up and organize your files using Microsoft Copilot.
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https://lightlever.ca/free_guide
Get your FREE AI guide and start working smarter in minutes 🚀
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Instead of struggling with folders and subfolders inside SharePoint, we take a smarter approach:
✔ Sync your library to File Explorer
✔ Visualize your full folder structure
✔ Use Copilot to suggest the perfect organization
✔ Clean up loose files quickly and efficiently
✔ Create a “rules” document to keep everything organized
💡 BONUS TIP:
Discover why using metadata (tags) can be even better than folders—and how it can completely transform how your team finds documents.
This method not only helps you clean up your existing files but also keeps your SharePoint organized long-term.
👉 Perfect for teams, admins, and anyone managing document libraries.
If you found this helpful, don’t forget to like, comment, and share!
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#SharePoint #Microsoft365 #Copilot #ProductivityTips #FileManagement
#DocumentManagement #Office365 #BusinessTools #WorkflowAutomation
#TechTips #DigitalOrganization #ITTips #WorkSmarter #Automation
How to Save 2 Hours a Week Without Leaving Microsoft 365
Do you ever feel like your workday is just one long battle with your inbox?. Between client updates, team chats, and a mountain of attachments, it’s easy to feel like you’re fighting your technology instead of using it to grow your business. At Lightlever, we believe there’s a brighter way to work. Most small business […]
How Copilot Changes SharePoint Overnight (A Real Project Example)
Microsoft 365 is changing — and SharePoint is no longer just a place to store files.
In this video, we show a real, practical example of how Copilot can instantly compare multiple project status reports in a SharePoint library — without opening a single document.
Instead of manually reading file after file, Copilot surfaces:
Project status
Key risks
Upcoming deadlines
…all in seconds.
This is what AI layered on top of good SharePoint structure looks like in the real world — especially for small businesses and teams juggling multiple projects.
👉 Free download:
Get our AI Meta Prompt Guide for Microsoft 365
🔗 https://lightlever.ca/free_guide
If you already use SharePoint, this shows how Copilot helps you:
Save time
Reduce context switching
Make faster, better decisions
More practical AI-in-Microsoft-365 examples coming next.
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#Microsoft365, #SharePoint, #Copilot, #AIMicrosoft365, #CopilotForMicrosoft365, #SharePointTips, #SmallBusinessTech, #Productivity, #AIatWork, #ModernWork
Microsoft Is Retiring These Tools in 2026 (What to Do Now)
Are you ready for the upcoming Microsoft 365 retirements? This video highlights critical dates and changes for 2026, including the retirement of SharePoint 2013 Workflows and SharePoint Designer 2013. We’ll discuss the impact on your business processes and why migrating to modern alternatives like Power Automate is essential for a seamless digital workplace. Planning now will help you navigate these changes and maintain efficient workflow automation within your M365 environment.
In this video, I walk through the most important Microsoft retirements and end-of-support deadlines you need to be aware of, explain what “retirement” vs “end of support” actually means, and outline what you should do now to reduce risk and avoid business disruption.
These changes especially impact organizations still relying on legacy tools from the 2010–2016 era — which many businesses have quietly been “set and forgotten” for years.
Key Microsoft 365 retirements covered in this video:
April 2, 2026
SharePoint 2013 workflows will stop running entirely
SharePoint Add-ins will stop working
July 14, 2026
SharePoint Designer 2013: End of support
InfoPath 2013: End of support
October 2026
Office 2021 apps: End of support
By end of 2026
Dynamics 365 Mixed Reality tools: End of support
What we cover:
Why Microsoft retirements matter for business continuity
Retirement vs end of support (and why the difference matters)
The real-world risks of unsupported tools
Which tools are most commonly still in use
Practical modernization paths (Power Automate, Power Apps, SPFx, Microsoft 365 Apps)
Why planning now matters — even if things appear to “still work”
If you’re using SharePoint workflows, InfoPath forms, SharePoint Designer, or Office 2021, this is something you should not ignore.
Tip: Keep an eye on the Microsoft 365 Admin Center and Microsoft’s retirement announcements so you’re not caught off guard.
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#Microsoft365
#SharePoint
#MicrosoftRetirements
#SharePointWorkflows
#PowerAutomate
#InfoPath
#Microsoft365Admin
#SmallBusinessIT
Why Every Operations Manager Needs “No-Code” SharePoint Skills in 2026
If you work in Operations, HR, or Office Management, your job title is often a polite way of saying “The Person Who Solves Everyone’s Problems.” You are the keeper of the SOPs, the manager of the onboarding process, and the person who knows where everything is. But as teams become more hybrid and digital, “knowing […]
The “Digital HQ” Blueprint
Building a SharePoint Intranet? Don’t Start with a Blank Page Most small business owners know they need a central “Digital HQ,” but the thought of organizing a SharePoint site often feels like a second full-time job. At Lightlever, we specialize in building these intranets, and we’ve found a shortcut to beat the “blank page” paralysis: […]
What is the Best Intranet Software for Small Businesses in 2026?
If you are looking for a way to centralize your team’s knowledge, you’ve likely realized that there are a lot of options out there. From Slack and Teams to fancy “out-of-the-box” platforms that cost thousands a month, the choice can be paralyzing. But for most businesses already using the Microsoft ecosystem, there is one clear […]
How to Build a Company Intranet for Free (Without Hiring an IT Team)
Digging through three different folders, 12 Slack channels, and more reply-all email threads than you’d care to admit… just to find the latest version of a company policy? It’s frustrating, it wastes time, and honestly? A mood-killer for any team. Most people think building a “real” company intranet requires a massive budget and a team […]