How to Set Up a SharePoint Intranet Login for Your Small Business

A simple, secure setup—no IT department required

One of our clients in New Brunswick recently asked,

“Is there a simple way to create an intranet login page for my small team — without needing IT help?”

The good news?
Yes — SharePoint makes it possible to create a secure intranet login experience using tools you already have in Microsoft 365. This guide walks you through setting it up step by step.

Whether you’re in Fredericton, Saint John, Moncton, or anywhere else — this setup will work for you.

What Is an Intranet Login?

An intranet login is the secure entry point where your team signs in to access internal company information, files, or tools. In SharePoint, this is usually a Communication Site or Team Site where access is managed through Microsoft 365 credentials.

Why Use SharePoint?

You already have it with Microsoft 365
It’s secure and integrates with Teams, Outlook, and OneDrive
It scales with your team
No coding or complex servers required

Step-by-Step: How to Set Up a SharePoint Intranet Login

Step 1: Create a SharePoint Site

Go to https://portal.office.com
Click on the SharePoint app
Select Create site
Choose:
- Team Site if you want collaboration (editing by many)
- Communication Site if you want a read-only central hub
Name it something like “Team Hub” or “Company Intranet”

Tip: You can change the name and look later — just get the structure live first.

Step 2: Customize the Homepage

Use these Web Parts:

Quick Links to documents, policies, HR tools
Hero to highlight key areas (e.g. “Start Here” or “New Employee Resources”)
Document Library to let staff access shared files
Text Block with a welcome message or instructions

Step 3: Control Access with Microsoft 365 Login

Your staff will access the intranet using their Microsoft 365 accounts. That means:

No new passwords
You can manage access from the Microsoft 365 admin center
If someone leaves the company, remove their account and they lose access instantly

Your SharePoint site is already protected behind Microsoft 365 login

Step 4: Add Team Members

Go to:

Settings > Site Permissions > Invite People
Choose Members for those who need to add/edit content
Choose Visitors for read-only access

You can also use Microsoft 365 Groups if you’re already managing Teams or Outlook groups.

Step 5: Share the Intranet Login Page

Once your site is live and permissioned:

Copy the SharePoint site URL (e.g., https://yourcompany.sharepoint.com/sites/TeamHub)
Share it with your team via email, Teams, or link it in Outlook
Bookmark it in browsers or add to desktops for quick access

You now have a secure, professional intranet login — without writing a line of code.

Real-World Use Case (Like Our New Brunswick Client)

Our client, a small business in Moncton, used this exact setup to:

Give staff a single link to access policies, forms, and announcements
Share documents without relying on messy email threads
Avoid paying for an expensive custom portal

With just 1 hour of setup, they created a centralized hub their team now uses daily — all protected behind Microsoft 365 login.

What to Avoid

Don’t use personal OneDrive links — they break when people leave
Don’t give everyone Owner access — use roles (Owner, Member, Visitor)
Don’t build a new password-based login — SharePoint handles it through M365

Want Help Setting It Up?

Setting this up is easier than it sounds — especially with the right guide.

That’s why we created the Fast Track SharePoint Setup Kit:
A step-by-step resource built for small businesses and nonprofits like yours.

Fast Track SharePoint Setup Kit

This kit includes:

Instructions to build 10 real intranet tools
30+ templates for onboarding, content planning, and training
A setup checklist to avoid common mistakes
1-hour consultation included — only available with the kit

Click here to get the Setup Kit — or write us to book a 1-on-1 session at gerry@lightlever.ca. I’d love to support you.

FAQ: SharePoint Intranet Login

Q: Do I need a separate login system for my SharePoint intranet?
A: No — it uses your Microsoft 365 accounts. No new usernames or passwords needed.

Q: Can I make a public login page?
A: No — SharePoint is designed for private internal use. For public content, use a different platform.

Q: What if I don’t have Microsoft 365 yet?
A: You’ll need at least the Business Standard plan to create SharePoint sites.

Final Thought

If your team is still searching for files in email threads or asking where to find things — it’s time.

A SharePoint intranet login is one of the simplest ways to keep your organization organized, secure, and efficient — without overcomplicating anything.

Start with one page. Share it. Add value.
You’ll be surprised how fast your team adopts it.

Gerry